Dear Valued Trades and Suppliers,
The world is struggling with a health pandemic of enormous scale that none of us have experienced before. Our hearts go out to all of those who have been affected by the outbreak of COVID-19.
At Worldwide Turf Inc., we believe it is our responsibility during this time to prioritize the health and well being of our employees, customers, and partners while also supporting local health officials and government leaders as they work to contain this virus in our communities.
As of March 23rd, 2020, Ontario Premier Doug Ford announced all non-essential workplaces temporarily close until further direction is provided. The government outlined 74 sectors of the economy in Ontario that are considered essential. The Construction Industry has been listed as an essential service and Worldwide Turf Inc. will remain open for business.
I wanted to personally reach out to you and provide an update on the actions that Worldwide Turf Inc.is taking to help prevent the spread of COVID-19.
Active On-Site Screening:
Any employee or sub-trade arriving at the construction site will be asked a series of screening questions to determine eligibility to enter. Any person who is experiencing flu-like symptoms will be denied entry on-site and asked to contact a medical professional immediately. Any person who has recently returned home from travel outside the country will be denied entry on-site and asked to self-isolate for a minimum of 14 days. There will be no unauthorized visitor access to construction sites until further notice.
Deliveries:
All deliveries must be scheduled. We are asking all suppliers and sub-trades to maintain an accessible
list of employees delivering to the construction site.
Documentation:
All forms of paper communication will not be accepted on-site or in the office at this time. Please ensure all forms of communication including bill of ladings, delivery tickets, delivery/pick-up documentation, receipts, and invoices are sent electronically to [email protected]
There will be no physical documentation signed for on construction site.
All payments will be made electronically only. If you are not set up at this time for electronic deposit, kindly contact our office at [email protected] for the appropriate documentation to
facilitate this.
Job Site Prevention:
All on-site meetings will be held in open spaces or outdoors. PPE including gloves and masks are to be worn where appropriate. All common workplace areas and surfaces sanitized at the end of each day. Examples include; washrooms, shared/common tools, equipment, desks, light switches, and door handles.
Employees, sub-trades, and authorized visitors to the construction site are directed to follow the use of frequent hand washing/sanitizing protocols. We are asking all suppliers and sub-trades to maintain an accessible list of employees working on site.
Social Distancing:
All employees, sub-trades, and authorized visitors to the construction site or shop are required to practice social distancing at a minimum of 2 metres away from others as much as possible.
Business Meetings and Conferences:
All business-related meetings and conferences will be rescheduled to video or telephone conferencing. Employee appreciation events are postponed until further notice.
Business Related Travel:
All business-related travel, domestic and international, will be postponed until further notice.
In-Office Employees:
As a precaution, all in-office employees including management will be working from home.
Mental Health Support:
Many individuals may be experiencing a high degree of uncertainty, worry, anxiety, and stress about the health and safety of their loved ones and how COVID-19 may disrupt their work and personal lives. It is important for all of us to acknowledge these impacts and to engage in an open dialogue about them, including ways to maintain and support our mental health. It is particularly important to recognize and support those who are more directly involved in the management of the situation, those who have been instructed to self-isolate, or those who are suffering from symptoms of COVID-19. Please contact your supervisor or a health care professional for more information.
At this time we encourage you to review the World Health Organization and Health Canada websites for further guidelines and information regarding COVID-19. If you have any questions or concerns regarding this correspondence, please do not hesitate to contact us.
Sincerely,
Steve Halbert
President